HouseKeeper — How It Works for Property Owners

HouseKeeper — For STR Property Owners

Your properties.
Your changeovers.
Your housekeeping.
All under control

From booking to clean to paid invoice — HouseKeeper gives short-term rental owners one professional web platform to run it all.

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Running it all from a spreadsheet

Copying booking dates by hand. Chasing cleaners on WhatsApp. Missing changeovers. Losing invoices. It’s a full-time job just keeping track.

The old way
Changeover_Schedule_FINAL_v3.xlsx
File Edit View Insert
Property
Check-out
Cleaner
Paid?
Kirkbost
28 Feb
Sofia
FORGOT?
The Bothy
1 Mar
TBC
Loch View
??? (lost)
Karen
£?
Kirkbost
6 Mar
No one yet!
The Bothy
8 Mar
Sofia
Pending
Loch View
10 Mar
??
The Bothy
12 Mar
Karen
Invoice?
⚠️ Note to self: check with Sofia re invoice from last month. Also — did Karen do the 1 Mar clean?? Ring her tomorrow.
📅

Booking dates entered manually

Copying check-in and check-out dates by hand from your channel manager into a spreadsheet. One wrong paste and a cleaner turns up on the wrong day.

🤷

Never sure who’s doing what

Assigning cleaners over text and hoping they saw it. No confirmation, no audit trail, no proof the job was ever acknowledged.

🧾

Invoice chaos

PDFs in your email, WhatsApp screenshots, handwritten notes — approving and paying cleaner invoices takes hours every month.

🔇

No visibility on completed work

Did the property get cleaned? Was anything flagged? With no photo documentation or task records, you’re flying blind.

Meet HouseKeeper

One dashboard.
Total clarity

From your first property to your fifth, everything lives in one professional web platform.

1
Upcoming Stays

Every changeover, colour-coded and clear

Your upcoming stays are displayed across all properties at a glance. Each property gets its own colour so you can instantly see which cleans are assigned, pending, or still need attention — no matter how many properties you manage.

Colour-coded properties for instant recognition
Check-in & check-out dates from your bookings
Live cleaner assignment and status per stay
Alerts when a changeover has no cleaner assigned
■ Kirkbost
■ The Bothy
■ Loch View
admin.housekeeper.host/stays
Upcoming Stays dashboard
2
Channel Manager Integration

Your bookings, synced automatically

Connect HouseKeeper to your channel manager — starting with Lodgify — and your guest bookings flow in automatically. No more copying dates. New stays appear in your dashboard the moment they’re confirmed, ready for a cleaner to be assigned.

Direct integration with Lodgify Channel Manager
Booking modifications & cancellations sync in real time
Or add stays manually for full flexibility
Guest counts, pet flags & booking notes passed through
admin.housekeeper.host/settings
Lodgify channel manager settings
3
Invite Your Cleaners

Your team, on the platform in minutes

Invite your cleaners by email with a single click. They get a professional invitation to join HouseKeeper — always free for them — and once they’re on board you can start assigning jobs immediately. You stay in control; they get the tools.

One-click email invitation flow
Cleaners always use HouseKeeper free
Track pending & accepted invitations
Assign to multiple properties once connected
admin.housekeeper.host/invitations
Cleaner invitations
4
Property Task Lists

Your standards. Your rules. Per property

Build a master task list for each property and assign it to your cleaners. Every changeover comes with the exact checklist you’ve configured — from room-by-room cleaning tasks to linen changes and restocking. Different properties, different requirements, all managed in one place.

Configurable task lists per property
Room-by-room breakdown for thorough coverage
Tasks flow through to the cleaner’s mobile app
Photo documentation required on completion
admin.housekeeper.host/other-tasks
Task lists and invoices
5
Invoice Management

All your cleaner invoices, one place

When a cleaner submits their work, a professional invoice is generated automatically and lands in your dashboard for approval. Review, approve, and your cleaner is notified instantly. No chasing, no paperwork, no surprises at the end of the month.

Auto-generated invoices with VAT calculations
One-click approval with cleaner notification
Full invoice history per property
PDF download for your accounts
admin.housekeeper.host/cleaners
Cleaners by property
admin.housekeeper.host/invoice/INV-1452
Invoice detail

Ready to run your
properties properly?

Join property owners across the UK who’ve replaced spreadsheets and WhatsApp with one professional platform.

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